Educational and Non-Profits Focus

Paper Cuts has been able to lend our guidance to both non-profit organizations and educational institutions in the areas of document shredding, file storage, destruction, and eWaste recycling management since 2004. Our On-site mobile truck document shredding services provides affordable and convenient solutions especially useful for organizations of all sizes across Southern CA.

Our sole business and passion is providing secured processes — shredding, storage, scanning, recycling and destruction — for your sensitive business items and materials. We offer the most secure and affordable business integrated shredding and recycling services for scholastic institutions and non-profit organizations across So Cal.

For teaching organizations and non-profit charities that need immediate access to large volumes of stored documents, electronic storage may provide the most effective and efficient solution. Paper Cuts can scan and store your documents on our secure, off-site servers. You access your documents from your desk top over the internet in real time. Protect your confidential documents from theft, unauthorized access, and loss in the event of fire or natural disaster.

1. Affordable Document Storage and Security —- It is crucial that all institutions keep a close eye on their confidential documents, especially regarding their students. Student records can project highly sensitive information that could devastate the educational institution if there was a breach in security. New state and federal regulations like Fair and Accurate Credit Transactions Act (FACTA), require all educational institutions and non-profit organizations to protect the confidential information of their student and faculty.

Having a document destruction audit trail from Paper Cut's regular shredding services helps you be more compliant with these regulations. And by being on one of our scheduled Paper Cut's service routes, we can service your school or college more efficiently and pass the savings to you. Our ongoing shredding service also helps spread your costs allowing you to budget more effectively.

2. Maintaining Confidential Records —— Paper Cuts can help your organization comply with all required laws effecting areas of safeguarding educational and non-profit data integrity by storing sensitive hard copy information in our highly-secured records archive center. Contact us today to discuss the process of securely shredding your student and client records to ensure the ongoing security of all your organization’s proprietary information.

Plus, there are legal reasons to ensure your student or charity client records are disposed of properly including state and federal laws that make businesses liable for the protection of private information, whether health-related, financial documents or otherwise. In fact, every U.S. educational institution or non-profit organization is required by law to protect confidential information and ensure that it is securely destroyed of at the end of its lifecycle.

3. Flexible Scheduling —- Depending on your needs, Paper Cut's can service your school administration office or non-profit location on a weekly, bi-weekly or monthly basis; and in some cases, with on-call services. If your needs change, we will gladly adjust our services to your non-profit organization or teaching institution accordingly. We offer a variety of locking security containers and consoles to meet all your logistical requirements and make the system as easy to use as possible for staff.

4. Chain-of-Custody —- Our business document shredding system ensures the “chain-of-custody” of your documents is never broken. Unlike higher priced off-site/take-away shredding or recycling services, we can shred your paper right and destroy your hard-drives On-site at your location, significantly reducing your security risk. We also provide you with a Certificate of Destruction, confirming and documenting the disposal and elimination of your materials. We do not leave your premises until every piece of your confidential paper is permanently destroyed. This can provide your business with a very economical, secure insurance policy.

5. What is FERPA? —— Family Educational Rights and Privacy Act (FERPA) (20 USC §1232g, 34 CFR Part 99), is a federal law that protects the privacy of student education records. FERPA applies to all U.S. educational agencies and institutions that receive funding under any program administered by the U.S. Department of Education. The law regulates access to and disclosure of student education records. It gives students and parents the right to inspect the students’ education records maintained at the institution, and request corrections if they believe the records are inaccurate or misleading.

6. FERPA Compliance Continuity —- In order to avoid inadvertent unauthorized disclosures, educational institutions should ensure that student records are disposed of securely. If an educational institution does not comply with FERPA, 34 CFR §99.67(a) states that the government may:

• Withhold further payments under any applicable program
• Issues a complaint to compel compliance through a cease-and-desist order
• Terminate eligibility to receive funding under any applicable program.

In addition, an important FERPA obligation is that the educational institution must obtain a signed and dated written consent from a parent or student before personally identifiable information is disclosed, unless certain limited exceptions apply. The educational institution must keep a record of each disclosure of personally identifiable information from student records. These obligations are set out in 34 CFR §99.30 through §99.39. Improper disposal of student records may constitute an unauthorized disclosure under FERPA.

7. Privacy Regulations Compliance —- Paper Cuts can help non-profit organizationa and educational institutions comply with CA state and federal privacy regulations by establishing a retention and destruction schedule for audit documents that complies with these laws. Storing student or client records off-site limits the potential for tampering or inappropriate destruction. Creating electronic versions of paper records to provide "back-ups" of original documents in the event the originals are inadvertently lost, altered, or destroyed.

Paper Cuts offers the most secure, convenient, cost-effective and environmentally conscious solutions for ensuring proper disposal of confidential documents for educational organizations. Our secured process begins with our attentive staff working with you to develop a customized document shredding program that seamlessly fits your organization, 24/7. For daily paper flow, our top-of-the-line security consoles are strategically placed throughout your facility at no charge for convenient ongoing maintenance.

Since 2004, we have built our stellar reputation with scholastic institutions for customer service and affordable rates because we understand that every business has unique requirements. We take great satisfaction in both our customized pricing and the thoroughness of our professional and confidential services. We will work with you to minimize document shredding costs for your school administrative offices. We offer a base fee and then we charge per container after that.

In many cases involving our education industry clients, vital business and personal information can be discovered just sitting amongst other trash disposed of in a public garbage bin near the same company business office, accessible to anyone walking by. Since most businesses have access to sensitive personal information, there is a growing body of legislation being supported to protect all citizens' confidentiality. Consequently, it is imperative that all confidential information, including but not limited to employee files, customer databases, reimbursements, supplier credentials, pricing data, revenue, manuscripts of proposals, and communications, be professionally and discreetly shredded by a trusted professional shredding firm like Paper Cuts.

Our shredding services for non-profit businesses are one of a kind since we only charge you for the content of your shredding container unit. This typically means that if your container unit is not completely full, you will only be charged for the actual quantity in the unit. If you feel you would like more detailed costing, please feel free to contact us for a comprehensive costing estimation breakdown.

Our business model is focused on satisfied clients spreading the word about how effective our shredding services are. Our company culture focuses on a shared commitment to serving the needs of our customers in a way that benefits both of us. Our team at Paper Cuts Document Shredding Services for charity organizations is dedicated to avoiding future issues that could lead to major problems. Instead, we provide effective, low-cost customized shredding solutions for your individual needs.

In this regard, it is important to note that our professional shredding teams have accurate data on the volume of material we destroy and remove from your premises. We keep track of what is destroyed and only invoice you for that quantity only, plus we offer cost-cutting recommendations for non-profit institutions based on our industry experience. Discounted, Off-site document shredding solutions are available with our document destruction team. We'll do what we can to accommodate your requirements because destroying sensitive information in-house is always the safest way to go.

Paper Cut's mobile trucks equipped with advanced shredding technology are a key component of our document destruction business. These trucks are essential in differentiating our business from small in-house office shredders and large off-site shredding operations. Mobile shredding is the most secure and effective method for protecting our client’s confidential and private information.

Our secure process starts from the instant your employees deposit their confidential paper in our locked office consoles. Based on your service schedule, our Client Security Consultants will empty your containers and transport your sensitive information—in a locked wheeled tip cart—to the shredding truck parked outside.

Our On-Site Mobile shredding options provide scholastic organizations and non-profit institutions with total flexibility and efficiency to benefit your budget and scheduling:

• Flexible shredding pick up schedules
• Value-added services like file indexing
• Document consoles eliminate in-office shredding
• Fax, e-mail, telephone, delivery services
• All-inclusive document management plans
• Unconditional storage satisfaction guarantee

During the entire process, your paper is NEVER actually directly touched by the hand's of our Consultants. The wheeled tip cart is securely fastened to the chute of the shredding truck and automatically lifted inside the truck to shred your material into tiny pieces, which are mixed with other shredded paper that cannot be reconstructed.

When you want to witness the destruction of your materials On-site or do not want un-destroyed materials leaving your premises, our experienced operators visit your location on a schedule that is best for you. Our specially-designed State-of-the-Art mobile shredding trucks can destroy up to 2 tons of paper per hour on the spot as you watch via closed circuit monitor on the truck to ensure the chain-of-custody during the entire process! This allows us to be in and out of your facilities quickly, ensuring all confidential documents have been securely destroyed. Our Client Service professionals never physically handle your documents, so the entire process is touch-free, adhering to strict security processes. This also provides you the opportunity to watch your items being destroyed at your place of business if you so choose.

Our custom file storage and records management solutions for non-profit organizations and teaching institutions are perfect for your long-term or short-term records storage, archiving, scanning, imaging, and consulting needs as your business grows. With our 24/7 around-the-clock access for educational offices and non-profit organizations to your protected files, you always have easy retrieval of your paper records. You can also archive hard-copy records of any paper files scanned and have them sent to you electronically as needed. Need your paper document files picked up at your physical location in an emergency? No problem!

If you are a non-profit organization or scholastic institution based in Southern CA with unique paper file storage or document shredding requirements, we can customize a ’set it and forget it’ schedule for all of your comprehensive information security needs. Our plans are affordable and convenient to fit your specific budgetary needs whether you need one or any combination of our shredding, scanning, storage, recycling, destruction or file management services.

Old electronic devices, phones, fax machines, copiers, computers or hard-drives can hold valuable data inside, so we ensure total destruction of digital data for scholastic onrganizations and non-profit businesses by completely demolishing eWaste to tiny particles. Our eWaste disposal and recycling services can take place in our off-site facility or conveniently at your location in your physical presence. Our shredding and destruction services are completely HIPAA and FACTA compliant. We guarantee all your confidential records are completed destroyed and provide you with a Certificate of Destruction to verify completion of your job.

Information security and asset protection for non-profit businesses and educational offices is more crucial than ever in today's increasingly and fiercely competitive corporate world. Intellectual property kept digitally could fall into the hands of competitors, or fake goods could flood the market, and lawsuits could result from the misuse of sensitive customer and employee records.

To keep your company safe, you should put these things in a secure location and destroy them as soon as you are no longer required to keep them. Hard drives that are still functional can be accessed by those who need their data badly enough. Shredding the hard drive is the only foolproof method of erasing all data from it.

By contacting us, we avoid using degaussing devices and ensure no need for drilling holes. Except in cases where our client has made other arrangements, all drives we receive from non-profit institutions and teaching organizations are destroyed after two business days. Prior to destruction, a registration number list will be created for each drive and a copy of the list will be provided to you. Again, with each project, we will have a Certificate of Destruction issued to you.

In addition, whenever we destroy a disk drive for your business, we make sure to recycle it in full. Complete observance of all relevant privacy regulations, including HIPAA, is always maintained. We have the equipment capacity to destroy many devices at the same time. Our process is NAID approved and ensures the safest method of hard drive disposal.

Paper Cuts offers custom High-Speed document scanning and imaging for non-profit businesses and educational institutions to meet your specific personal or organizational needs. Our digital imaging service includes high-quality, large quantity copying, color scanning, and digital storage solutions. Your documents can be available for future retrieval purposes anytime on any digital device or computer in electronic formats including PDF, JPEG or TIFF files. This will save you time and money, as well as reduce your paper usage, physical file storage space and overall document management costs.

Our professional team of scanning experts is able to accommodate a wide variety of schedules and personalized needs for your non-profit firm or scholastic organization, making it ideal for protecting large amounts of confidential documents. If you require service once a week, twice a week, every four weeks, or quarterly, we can facilitate a customized schedule for you. Customers have reported feeling safer while saving both time and money after switching to our professional document destruction services. You too can have ‘piece of mind’ when you make the right choice and let our team of certified destruction experts securely erase your private and sensitive data files.

Paper Cuts securely destroys all types of hard-drives and data disc storage devices for teaching institutions and non-profit charities. Our certified destruction professionals can provide you with an efficient, cost-effective Off-site hard-drive destruction schedule. For better convenience, our mobile shredding trucks can stop by your location and destroy your drives and discs while you watch in front of you. In a hurry? You can always drop off your storage devices in person to be destroyed at our main San Fernando warehouse facility.

Plus, in addition to giving you the opportunity to watch your actual hard-drives being destroyed, we give you with a detailed Certificate of Destruction showing the date and the time of completion of destruction, whether it is OnSite at your location or OffSite at our main warehouse. Our goal is to always provide you with 100% Customer Satisfaction, guaranteed!

Paper Cuts is your go-to solution for educational organizations and non-profit businesses requiring secured product destruction and trademark protection. Many of our customers routinely bring us broken or damaged items including clothes, toys, handbags, cosmetics, and packaging materials. Every year, we destroy thousands of distressed, and out-of-date products. Through our uniquely secured destruction processes, we can also discretely eliminate any counterfeit products that have you confiscated were illegally being sold.

Our Certified Destruction professionals will provide you with a strategic cost-effective Off-site resource for efficient product destruction, disposal and recycling service for unsaleable alcohol and non-alcohol products. We can also recover additional product materials including: Beverage products, Packaged materials, Unsaleable products, Counterfeit goods, as well as Liquid and Chemical products.

Immediately following the completion of your professional document destruction, our team will issue you with a document shredding Certificate of Destruction. While the majority of competing document destruction services issue a Certificate of Destruction, ONLY Paper Cuts Document Shredding Services provides you with a Certificate of Destruction that specifically itemizes every secure destruction unit we maintained for you and the amount of material contained in each one.

In order to validate the Certificate of Destruction, both you and our Destruction Specialist in need to approve it. You will no longer have to worry about whether or not you are being overcharged or whether or not any of your bins were overlooked. All the legally required check-boxes have been ticked when you contact us for your document destruction and paper shredding services.